Registrar Notes

Flat Pack Portfolios

(works on paper)

Tubes

(shipping photos)

Shadow boxes and crates

(stretched canvas, sculpture)

Hanging Systems

(display methods)

How to wrap an artwork in a tube

1. Get a tube that is larger than the work

1. Get a tube that is larger than the work

2. Get a tube that is smaller than that tube but still larger than the work

2. Get a tube that is smaller than that tube but still larger than the work

3. Make sure the tubes nest together

3. Make sure the tubes nest together

4. Lay out a sheet of glassine larger than the work

4. Lay out a sheet of glassine larger than the work

5. Center the image on the glassine

5. Center the image on the glassine

6. Like so

6. Like so

7. Put another sheet of glassine and center the inner tube

7. Put another sheet of glassine and center the inner tube

8. Gently roll from the end onto the tube

8. Gently roll from the end onto the tube

9. Until it is all the way rolled

9. Until it is all the way rolled

10.Grasp the roll

10.Grasp the roll

11. Get a piece of paper

11. Get a piece of paper

12. Place it in the middle of the roll

12. Place it in the middle of the roll

13. Make a _sushi_ belt with it

13. Make a _sushi_ belt with it

14. Secure with tape

14. Secure with tape

15.Get some thin foam

15.Get some thin foam

16. wrap it around flat then stand

16. wrap it around flat then stand

17.Gently fold excess glassine ends

17.Gently fold excess glassine ends

18. put it all into the bigger tube should not be too tight or too loose

18. put it all into the bigger tube should not be too tight or too loose

19. Gently pad any extra space

19. Gently pad any extra space

20. Tape the caps on

20. Tape the caps on

21. Label it

21. Label it

How to ship in a tube

Directions: 

  • Find two tubes: one larger and one slightly smaller and shorter so they fit inside each other. 

  • These tubes both need to be taller than the shortest side of the artwork by at least 8"

  • Lay a sheet of glassine or several sheets of acid free tissue paper on top of the face of the artwork.  The glassine or tissue paper should be larger than the artwork by about 3" on each side. 

  • Take the smaller tube and roll the artwork with the glassine sheet together around the smaller tube, with the artwork centered.  The art should be fully covered by the glassine or tissue. 

  • Take a piece of paper and make a belt around this to hold the artwork onto the inner tube.  It should be secure and snug. 

  • Carefully slide the inner tube into the outer tube, taking care that the artwork is not slipping from the center of the inner tube. 

  • Pad any extra space between the inner and outer tube ends.  Usually a small piece of foam will do.  It should not be touching the art. 

  • Seal the tube and label. 

  • Take care not to store artwork in the tube - it should only be used as a temporary mode of shipping.  If artwork is stored longer term in the tube it can permanently curl.  Removing the curl can require conservation, which is expensive. 

Materials: 

  • Glassine, two sheets 6" larger than the artwork or a roll

  • A wider tube 6" taller than artwork or more - can be cardboard or plastic

  • A slightly thinner and perhaps a little shorter tube 6" taller than artwork or more - can be cardboard or plastic

  • Shipping tape

  • A regular to long (US Letter to legal size ish) sheet of paper

  • A tall sheet or a roll of thin packing foam - ideally 3/16"  (note that bubble wrap is not recommended as the uneven pressure can sometimes create marks)

  • Tissue or a little extra packing foam to pad the ends with

  • Caps for the tubes (or you can use paper and tape in a pinch)